Major Software Release Halves Processing Time for 1.3 Million Annual Transportation Requests

  • Published
  • By Michael Lucas and Jeff Grimes

On April. 8, 2024, the Business and Enterprise Systems Enterprise Logistics Systems Division’s On-Line Vehicle Interactive Management System (OLVIMS) team made significant strides with the latest software release, slashing processing times for transportation requests in half.

This achievement marks the completion of the second phase in a four-part rollout aimed at revolutionizing ground transportation management across bases.

The new "Asset Scheduling Module/Vehicle Scheduling" phase introduces a user-friendly Graphical User Interface, reminiscent of Microsoft Calendar, that allows for monthly, weekly, or daily scheduling views.

Unlike traditional systems, this interface displays all vehicles at a base, enabling users to allocate resources via simple "click and drag" actions. This not only facilitates rapid dispatch requests and maintenance scheduling, but also reduces the redundant data entry that previously necessitated using separate spreadsheets.

This phase has streamlined operations considerably, eliminating inconsistent data handling and saving an estimated 55,000 man-hours annually. Such efficiency enables more personnel to focus on operational tasks rather than administrative duties.

"I am immensely proud of the OLVIMS team's dedication and innovation,” said Enterprise Logistics Systems, Senior Enlisted Leader, SMSgt. Michael Lucas. “This latest release not only enhances our operational capabilities but also exemplifies our commitment to continuously improve the support we provide to our ground transportation specialists. By significantly reducing administrative burdens, we are enabling our teams to focus more on mission-critical tasks - a vital step towards operational excellence."

Additional features rolled out include:

  • Printing capabilities for fleet schedules
  • Reports on vehicle downtime, aiding in the justification for fleet replacements
  • Alerts for double booking, ensuring optimal vehicle utilization
  • Temporary vehicle transfers between bases and maintaining accurate vehicle data across locations

This transition to a real-time management system signifies a leap from reactive to proactive logistics planning. Looking ahead, the next phase, "Asset Scheduling Module/Operator Scheduling," will expand these capabilities to encompass operator schedules, further integrating duty rosters, leave, and other commitments into the system.